Setting your tentative availability

What is my “tentative availability”?   How do I indicate my tentative availability?   How does ScheduleOnce integrate with Google Calendar?   How are my ScheduleOnce actions reflected in my calendar?   I have more than one calendar on the same account, which one do you integrate with?   I want to delete the ScheduleOnce tentative availability from my Google Calendar. Will this affect my ScheduleOnce meeting?   How do you protect the security of my Google login information?   Which calendar data is used by ScheduleOnce when my calendar is connected?   Is any information from my calendar saved on the ScheduleOnce servers?   Can I delete my ScheduleOnce data?   What happens if I am in one time zone and the invitees are in another?   Why do you need my email address when I create a meeting?   How do invitees provide their availability?   Can I make changes after I save my meeting?   What will the invitee side look like?   What happens when I delete a meeting?   What does it mean that there is a DST change?   What are the system requirements for using ScheduleOnce?       What is my “tentative availability”?   Tentative availability represents the times in which you can meet provided that you have no other event on your calendar at that time. Tentative availability is defined by marking timeslots in green. Events from your calendar are presented as blue-colored busy times. Invitees will not see the portions of your tentative availability that overlap with your busy times. ScheduleOnce constantly synchronizes with your calendar, ensuring that any event on your calendar is immediately evaluated against your tentative availability, resulting in availability that is accurate at any point in time. The tentative availability for all your in-progress meetings can be viewed in your Google Calendar. This is done with a new Google Calendar that is automatically created solely for that purpose under your account. Whenever you want to see your tentative availability you simply select the Tentative Availability Calendar.   How do I indicate my tentative availability?   To indicate your tentative availability for the meeting, click-and-drag anywhere on the time block. To remove availability marking, also click-and-drag. We recommend you connect your calendar and allow ScheduleOnce to retrieve your busy time. This will guarantee that invitees can only see the times in which you're really available for the meeting, keeping your availability updated at any point in time.   How does ScheduleOnce integrate with Google Calendar?   ScheduleOnce does not know your Google account login – Authentication is done directly against Google which then grants ScheduleOnce permission to access your calendar via their API.   How are my ScheduleOnce actions reflected in my calendar?   Once you connect your Google Calendar with ScheduleOnce, the tentative availability you set in the New meeting page appears as tentative meetings in a new calendar that is automatically created under your Google Calendar account. You can choose to see this calendar by selecting it in Google Calendar. The tentative availability in your calendar is marked for convenience only, deleting a specific meeting or the whole “tentative” calendar will have no effect on your ScheduleOnce meetings. When you schedule a meeting, it is entered automatically into your Google Calendar and all associated tentative times are removed. When you delete a scheduled meeting the meeting is removed from your Google Calendar.   I have more than one calendar on the same account, which one do you integrate with?   ScheduleOnce retrieves busy times from your default Google calendar only. Scheduled meetings are entered only on your default calendar. Tentative availability is entered on a specific tentative availability calendar that is automatically created under your Google account.   I want to delete the ScheduleOnce tentative availability from my Google Calendar. Will this affect my ScheduleOnce meeting?   Tentative availability is entered into a new calendar that is automatically created under your Google Calendar Account. This means that you can show/hide tentative availability be selecting/deselecting the tentative availability calendar. You can also delete the tentative availability calendar altogether. This will have no effect on ScheduleOnce.   How do you protect the security of my Google login information?   ScheduleOnce does not know your Google account login – Authentication is done directly against Google which then grants ScheduleOnce permission to access your calendar via their API.   Which calendar data is used by ScheduleOnce when my calendar is connected?   The only data used by ScheduleOnce is the free/busy information from your Google Calendar.   Is any information from my calendar saved on the ScheduleOnce servers?   Your Google Calendar data is read by ScheduleOnce in real time via the Google Calendar API and hence your private data is not saved on the ScheduleOnce servers. ScheduleOnce communicates with the Google Calendar API using a token that is generated by Google and therefore your Google user name and password is never known to ScheduleOnce and is not saved on our servers. The only data that is saved on the ScheduleOnce servers is your email address. You can find out more in our privacy policy.   Can I delete my ScheduleOnce data?   You can delete your meetings and remove the gadget at any time. The only information we're saving about meetings is aggregated data for statistical purposes. You can find out more in our privacy policy.   What happens if I am in one time zone and the invitees are in another?   ScheduleOnce has a patent-pending conversion engine to guarantee absolute accuracy across all time zones and daylight saving changes. The conversion is fully automatic, so you and the invitees don't have to do anything but select the appropriate time zone. When daylight saving time starts (skipped hour), you will see a grayed-out hour at that time. When daylight saving time ends (repeated hour), you will see an additional hour at that time. The invitee view is also modified to compensate for any skipped or repeated hours caused by daylight saving time changes.   Why do you need my email address when I create a meeting?   ScheduleOnce uses your email address to send you the link to the replies page where you can evaluate invitee replies and schedule the meeting. In addition, ScheduleOnce will notify you every time an invitee submits a reply to your proposed meeting times, or updates an earlier reply.   How do invitees provide their availability?   Once you save your tentative availability, you will receive a link to the invitee page. This is the link you will send to your invitees. Invitees indicate their availability within the timeframe provided by the organizer. All availability information is then summed up in the Replies page for the organizer to evaluate.   Can I make changes after I save my meeting?   With ScheduleOnce you can make any change to the meeting anytime you wish. Simply click on the Edit Meeting link from the Replies page.   What will the invitee side look like?   Once you save your meeting, you will receive a link to the invitee page. This is the link you will send to your invitees, and you can follow it to see what it looks like. In this page, invitees will indicate when they are available within the timeframe you provided.   What happens when I delete a meeting?   To delete a meeting, click on the “Delete Meeting” link at the top of the page. When you delete a meeting invitees attempting to reply to your meeting proposal will be redirected to a page informing them that the meeting has been deleted. When you delete a scheduled meeting the meeting is also removed from your Google Calendar. Note that the delete meeting action does not necessarily mean that the meeting is canceled. For this reason, ScheduleOnce does not send cancellation notifications to your invitees.   What does it mean that there is a DST change?   DST, or daylight saving time, means “moving the clock” one hour forward in the summer (skipped hour). End of DST means moving the clock one hour backwards in the winter (repeated hour). Since these changes are normally done very early in the morning, you might not see them in your time block. ScheduleOnce has a patent-pending conversion engine to guarantee absolute accuracy across all time zones and daylight saving changes. The conversion is fully automatic, so you and the invitees don't have to do anything but select the appropriate time zone. When daylight saving time starts (skipped hour), you will see a grayed out hour in that time in your time block. When daylight saving time ends (repeated hour), you will see an additional hour in that time in your time block. The invitee's view is also modified to compensate for any skipped or repeated hours, caused by daylight saving time changes.   What are the system requirements for using ScheduleOnce?   • Internet Explorer 6.X, 7.x, and 8.X • Firefox 2.X and 3.X • Safari 4.x • Google Chrome 1.x, 2.x, and 3.x   Got more questions? Feel free to contact us