Suggesting alternative times
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How do I create\delete\change time suggestions?
Can I make changes after I save my meeting?
How do I delete a meeting?
My work day has a different number of working hours. How can I change it?
Why do you need my email address when I create a meeting?
What happens if I am in one time zone and the invitees are in another?
What does it mean that there is a DST change?
The sunshine icon next to the time - what does it mean?
How do invitees provide their availability?
What will the invitee side look like?
How do I create\delete\change time suggestions?
To create a new time suggestion click or click-and-drag anywhere in the time block. You can only set meetings in the white areas of the block
• To change time or duration of a time suggestion, click-and-drag the lower outline of the time suggestion (the cursor will change from “hand” to “arrow”), or click on the meeting and make your changes in the popup
• To delete a time suggestion, click on it to open the popup, and click “delete”
Can I make changes after I save my meeting?
With ScheduleOnce you can make any change to the meeting anytime you wish. Simply click on the “edit meeting” link from the Replies pages
How do I delete a meeting?
To delete a meeting, click on the “delete meeting” link at the top of the page. Invitees attempting to reply to your meeting proposal will be redirected to a page informing them that the meeting has been deleted.
My work day has a different number of working hours. How can I change it?
To change the start and end hours of your workday, click on the timeframe definition line in step number 3.
Why do you need my email address when I create a meeting?
Providing your email address is optional. ScheduleOnce will use your email address to notify you every time an invitee submits a reply to your proposed meeting times, or updates an earlier reply
What happens if I am in one time zone and the invitees are in another?
ScheduleOnce has a patent-pending conversion engine to guarantee absolute accuracy across all time zones and daylight saving changes. The conversion is fully automatic, so you and the invitees don’t have to do anything but select the appropriate time zone.
When daylight saving time starts (skipped hour), you will see a grayed out hour at that time. When daylight saving time ends (repeated hour), you will see an additional hour at that time. The invitee view is also modified to compensate for any skipped or repeated hours caused by daylight saving time changes.
What does it mean that there is a DST change?
DST, or daylight saving time, means “moving the clock” one hour forward in the summer (skipped hour). End of DST means moving the clock one hour backwards in the winter (repeated hour). Since these changes are normally done very early in the morning, you might not see them in your time block. When DST is in effect in a specific time zone, you will see the yellow sunshine icon.
ScheduleOnce has a patent-pending conversion engine to guarantee absolute accuracy across all time zones and daylight saving changes. The conversion is fully automatic, so you and the invitees don’t have to do anything but select the appropriate time zone.
When daylight saving time starts (skipped hour), you will see a grayed out hour in that time in your time block. When daylight saving time ends (repeated hour), you will see an additional hour in that time in your time block. The invitee’s view is also modified to compensate for any skipped or repeated hours, caused by daylight saving time changes.
The sunshine icon next to the time - what does it mean?
When DST is in effect in a specific time zone, you will see the yellow sunshine icon. The sunshine icon will be turned off to a gray color when DST is not in effect. DST, or daylight saving time, means “moving the clock” one hour forward in the summer (skipped hour). End of DST means moving the clock one hour backwards in the winter (repeated hour).
How do invitees provide their availability?
Once you save your meeting, you will receive a link to the invitee page. This is the link you will send to your invitees.
Invitees indicate their availability for the organizer’s time suggestions. All availability information is then summed up in the Replies page for the organizer to evaluate.
What will the invitee side look like?
Once you save your meeting, you will receive a link to the invitee page. This is the link you will send to your invitees, and you can follow it to see what it looks like.
In this page, invitees will indicate which times are free for them, within the times you suggested.
Got more questions? Feel free to contact us
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